10 Essential Shipping Documents for International Trade
1️⃣ Purchase Order (PO)
A purchase order is an official declaration of receiving an order. It includes transaction details, product information, and the parties involved.
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2️⃣ Commercial Invoice (CI)
A commercial invoice verifies the sale and differs from the purchase order. It serves as a receipt for the purchase and can be easily generated for each order.
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3️⃣ Bill of Lading (B/L)
The Bill of Lading is a contract between the transporter or the shipper and the freight carrier. It confirms the receipt of goods for shipment and must be authorized by the transporter.
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4️⃣ Packing List (PL)
A packing list provides detailed information about the goods, including weight, packaging style, and measurements. It is used by the courier company to create the bill of lading.
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5️⃣ Airway Bill (AWB)
An Airway Bill is a type of Bill of Lading used for air shipments. It contains all the necessary information about the goods being delivered and serves as a receipt upon arrival at the destination airport.
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6️⃣ Letter of Credit (L/C)
A Letter of Credit is issued by a bank to ensure payment for goods sold from a merchant to a customer. If the buyer fails to make the payment, the bank covers the remaining amount.
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7️⃣ Warehouse Receipt (WR)
A Warehouse Receipt is a document that proves the shipment of goods accepted by international transporters. It includes essential information such as measurements, weight, and size.
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8️⃣ Certificate of Origin (C/O)
A Certificate of Origin declares the country of origin for finished products. It is often required by treaty agreements to ensure that goods are eligible for export.
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9️⃣ Insurance Certificate (IC)
An Insurance Certificate guarantees that the exporter has an insurance policy for the shipment of goods. It covers liability and provides coverage in case of loss.
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🔟 Export License (EL)
An Export License is an official document issued by the government. Exporters need this license to export specific quantities of goods.
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